Customized FrontAccounting ERP
FrontAccounting ERP is affordable with strong features while being open to local customization at the source-code level. It is a web-based accounting software for small and medium enterprises, featuring double entry accounting with low level journal entry and a user-friendly, document-based interface for everyday business activity, and automatic GL postings generation. It is a multicurrency, multilanguage system with an active worldwide users community. It’s standard modules and features include:
- Sales and Accounts Receivable—customers, sales orders, deliveries and payments
- Purchase and Accounts Payable—suppliers, purchase orders, goods received and payments
- Inventory and Stocks—stock items, categories and locations
- Manufacturing—bills of materials, work order entries
- Cash and Bank—bank and petty cash accounts, bank reconciliation
- General ledger—GL accounts, journal and budget entries; drill-down reports
- Fixed Assets—asset details with purchase, disposal, transfer, sales transactions (new from version 2.4.3)
- Reports in PDF/Microsoft Excel formats, with email options
- Access levels and adaptation—multicompany and multiuser, simple audit trails
- Multi-Currency Support for bank accounts, customers and suppliers
- Advanced VAT handling, on customer, supplier and item basis
- Language and Calendar Support—localization and multilanguage support
In the course of implementing FrontAccounting 2.3.25 and 2.4.3 for users we have customized it by adding the following to the standard modules: MR-Payroll, Authors and Royalties, Fixed Assets, Cooperative Society.
MR-Payroll module
MR-Payroll is the new salaries module of FrontAccounting. It handles staff salary processing and keeps track of basic employee data. It has the option of automatically computing PAYE tax using tax tables, along with implementation of salary tables. The module can be linked to the General Ledger module for the production of monthly payroll journals. The main reports which can be produced by the module are payroll register, payslip, pay point salaries, employee and loan listings.
- Payslip reports formatted two copies per A4 sheet.
- Rounded pay processing for cash-paid employees.
- Unlimited number of staff records. Each staff is assigned a flexible user-defined 10-character ID.
- Unlimited number of pay items—payments, deductions and loans, with automatic tracking of loan balances.
- Unlimited number of pay locations, departments and pay points.
- Interfacing to GL: During posting of payroll, a GL journal is automatically generated if the GL module is linked. Gross amounts may be posted to either location or department accounts.
- Automatic but optional PAYE tax and tax-free pay calculation.
- Optional support for graded payroll, where just the employee’s grade level and step is required for computing gross pay.
- Employee information management includes basic data such as name, photograph, position, section, department, category, location, as well as biodata and contact data such as telephone, email and contact address.
Fixed Assets module
This module manages company asset items tracked by both office and asset location.
- Unlimited number of asset types and items with serial and tag numbers.
- Straight-line depreciation method.
- Handles asset revaluation and disposal recording.
- Optional link with GL for automatic generation of amortization (depreciation), revaluation and disposal journals.
- Asset register report totaled by office location for one or all locations at once.
Authors and Royalties module
This module manages royalty items linked to sales stock, along with their authors.
- Generates royalties from sales.
- Unlimited number of items and authors with option for images; an item may have more than one authors.
- Records royalty payments to authors.
- Optional link with GL for generating journals for new royalties and payments made.
- Summarized royalty report by selected period.
Cooperative Society module
The Cooperative Society module handles different numbers of deposits and loans with detailed account statements for an unlimited number of members of a thrift society. Member records and loan applications include provision for images and detailed contact data. Loan applications can be approved and closed online by designated members, while each member can access the module to view their data and transactions from any computer on the Internet. The module can be linked to the General Ledger module for the generation of transaction journals. The main reports which can be produced by the module are account statement and loan listings.
- Three types of account statements—comprehensive statement listing all deposits and loans of a member, statement of deposit transactions and statement of loan transactions.
- Loan deduction and balance processing with option for suspending deductions for specific individuals.
- Unlimited number of member records. Each member is assigned a flexible user-defined 10-character number.
- Unlimited number of deposit and loan types.
- Unlimited number of member banks and departments.
- Interfacing to GL: During transaction, deposit and loan entry, GL journals are automatically generated if the GL module is linked, using user-defined accounts.
- Member information management includes biodata (member number, name, gender, title, initials, telephone, email, home address), classification (department, bank and account, login user id, status type and date, number of shares, registration fee), dates (application date, membership and birth) and images (photograph, signature and application forms).
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