MoneyBooks Accounting

A suite of Windows applications designed for modular accounting information management, MoneyBooks incorporates the following general features among others.

Client/Server
SAP Sybase SQL/Adaptive Server Anywhere is the server RDBMS, with MoneyBooks communicating data requirement and modification instructions from workstations to and from the server. There is optional support for other SQL database systems.

System security
A list of users is maintained. There are two levels of users, operators that can only carry out assigned functions in assigned modules, and supervisors that can in addition execute more sensitive functions. Furthermore, each user can have an ID, a personal password, and a list of permitted activities. Hence no unauthorized user would be able to use the system without the required ID and password. Any workstation that does not have MoneyBooks on it may not be able to access the database on the server. Printing, data entry, processing and reporting can be restricted to respective users.

Windows features
Being a Windows application MoneyBooksuses Windows services such as for printing, and also conforms to the guidelines for the Windows user interface.

Data entry
Entering data in MoneyBooks is through browse lists and data entry forms. Browse lists are used to manage records with few data fields, while forms are used for records with many fields. Browse lists are resizable grids, with movable and resizable columns.

Table-based
Any client/server system worth its salt has to be table-based. MoneyBooks uses tables to record and process data. It uses parameter tables as well as look-up tables to hold data that control how it works. Users can maintain the look-up tables. As much as possible, embedding of data values in program code has been avoided.

Instant Messaging
This facility allows users to exchange messages. System-generated messages will also be possible, such as to alert designated users of certain situations, possibly with audio prompts. When a message is sent, it will pop up at the recipient’s workstation within 5 seconds or less, or whenever the recipient logs into the system.

General Ledger features

• Three-level account code structure: Detail and active accounts report to a subgroup account, and subgroup accounts report to main accounts.
• Unlimited periods: Account balances and transaction history are maintained for an unlimited period of time. Entry of transactions is restricted by period.
• Reports can be generated at any time: Trial balance, detailed statement of account, summarized account movements, etc.
• Auto-completion of transactions during data entry, using an imprest account. The integrity of transactions are maintained by ensuring debits and credits are equal.
• Online or batch processing mode.
• Account balance lookup: See the balance of an account for a specified period at any time, at the press of a key.

General Ledger module

Payroll features

• Payslip reports formatted for A5 stationery, with two persons per A4 sheet. Other reports include payroll spreadsheet, nominal roll, cash analysis, paypoint analysis, etc.
• Rounded pay processing for cash-paid employees.
• Unlimited number of staff records. Each staff is assigned a flexible user-defined 10-character ID.
• Unlimited number of pay items—payments, deductions and loans, with automatic tracking of loan balances.
• Unlimited number of pay locations, departments and paypoints.
• Interfacing to GL: During posting of payroll, a GL journal is automatically generated if the GL module is available.
• Automatic PAYE tax calculation, with an editable tax table.
• Optional support for graded payroll, where just the employee's grade level and step is required for computing nominal pay.

Payroll module